Add Copies (Textbook Manager)

The Add Textbook Copies, Add Teacher's Edition Copies and Add Resource Kit Copies pages let you create multiple copies, and add information about them.

Note: If you are adding copies for a Resource Kit with components, make sure that you have first defined each component and its quantities from the Resource Kit Title Details page.

  1. Select Catalog > Add Textbook. The Check/Set Sources page appears.

  2. If you are a district textbooks manager, select the Site Type and Site Name of the school that is to own the copies.
  3. Make selections for your search, and then click Go.
  4. From Search Results, click Details next to the title that will have multiple copies.
  5. Either:
    • On the Supplement Details sub-tab, click Add Copies.
    • On the Copies sub-tab, click Add Copies.

Copies without barcodes

Copies for consumables
Copies for a never barcode title

Copies with barcodes
  1. From the Add Copies drop-down, select without Barcodes.
  2. Select Number of Copies. Enter a number, up to 99,999, in the next field.
  3. To assign barcode numbers:
    • Select the first Starting Barcode option, and enter the starting barcode number.
      or
    • Select Assign next barcode to have Destiny automatically assign the barcode numbers.
      It starts with the next available barcode number, shown in brackets.
  1. From the Add Copies drop-down, select with Barcodes.
  2. To add multiple copies:
    • Select the first option, and enter the starting barcode by typing the number or scanning the physical barcode.

      If you select Starting Barcode, Destiny does not skip barcodes that are part of a defined vendor barcode range. Be sure to specify an available barcode number.

    • Select Assign next barcode to have Destiny automatically assign the barcode numbers. It starts with the next available barcode number, shown in brackets.

      If you select Assign next barcode, Destinyskips any barcode numbers that are part of a defined vendor barcode range.

  3.  To scan barcode numbers:
    • Select List of Barcodes from the drop-down.
    • Place the cursor in the next field, scan the barcodes, or type them in and click Add.

      To remove a barcode number from the list, select it and click Remove.

  4.  To add barcodes from a file:
    • Select From Barcode File from the drop-down.
    • Click Browse (or Choose File depending on your browser) to locate and select your file.
  1. Select a Status for the copies.
  2. Select a Condition for the copies.
    Note: To have Destiny automatically depreciate the condition and value of the copies based on the number of circulations they have had, see Textbook Policies in the Admin tab.
  3. Select a Location for the copies.

    Note: Assigning a Location lets you conduct inventories for selected locations.
    If the correct one does not appear in the list, click Other to add one.

  1. Select a Budget Category for the copies.

    Note: If the correct one does not appear in the list, click Other to add one.

  2. Enter the date you acquired the copies, the purchase price, and the purchase order number in the applicable fields.
  3. To assign these copies to a Copy Category, click Update. (Not available for district textbooks managers)
  4. To add a note to the copies, click Add Note. Notes appear in Circulation when the copy is retrieved.
  5. If you want to print the barcode labels, select the Print labels checkbox.
  6. When you are done, click Save Copies.
  1. Select a Status for the copies.
  2. Select a Condition for the copies.
    Note: To have Destiny automatically depreciate the condition and value of the copies based on the number of circulations they have had, see Textbook Policies in the Admin tab.
  3. Select a Location for the copies.

    Note: Assigning a Location lets you conduct inventories for selected locations.
    If the correct one does not appear in the list, click Other to add one.

  4. Select a Budget Category for the copies.

    Note: If the correct one does not appear in the list, click Other to add one.

  5. Enter the date you acquired the copies, the purchase price, and the purchase order number in the applicable fields.
  6.  To assign these copies to a Copy Category, click Update. (Not available for district textbooks managers)
  7.  To add a note to the copies, click Add Note. Notes appear in Circulation when the copy is retrieved.
  8. If you want to print the barcode labels, select the Print labels checkbox.
  9. When you are done, click Save Copies.

If you used a list of barcodes or a barcode file, Destiny generates a Job Summary listing the title, ISBN, each copy barcode number added or skipped, and the reason if skipped.

If you are a district textbooks manager, you can create and transfer copies all in one procedure:

  1. For barcoded items:
    • If the copies already have barcode numbers or if you are assigning them now, from the Add Copies drop-down, select with Barcodes and either:
      • (Optional)To scan barcode numbers:
        • Select List of Barcodes from the drop-down.
        • Place the cursor in the next field, scan the barcodes, or type them in and click Add.

          To remove a barcode number from the list, select it and click Remove.

      • (Optional) To add barcodes from a file:
        • Select From Barcode File from the drop-down.
        • Click Browse (or Choose File depending on your browser) to locate and select your file.
    • If the copies will be barcoded later, select Number of Copies and then enter a number, up to 99,999, in the next field.
  2. Select In Transit from the Status drop-down.
  3. Select or enter any other information for the copies, as above.
  4. Click Save Copies.
    • Destiny creates the copies and automatically transfers them to the school you selected in the Site Name list.
    • You can track or stop the transfer in Transfer Textbooks.
    • The destination school can receive the textbooks in Transfer Textbooks. If the copies do not have barcode numbers, the school has the option of rerouting some or all of them to another school.

The Edit Textbook Copy page allows you to modify copy-specific information for a single copy.

  1. Select Catalog > Add Textbook. The Check/Set Sources page appears.

  2. Make selections for your search, and then click Go.
  3. From Search Results, click Details next to the title that has multiple copies.
  4. On the Copies sub-tab, click the edit icon, Edit icon.
    • To change the Status of the copy, select it from the drop-down.
    • To change the Condition of the copy, select it from the drop-down.
    • To change the Location, select it from the drop-down, or click Other to define a new location.
    • To assign these copies to a Copy Category, click Update. (Not available for district textbooks managers)
    • To add a note for this copy, click Add Note. Notes appear in Circulation when the copy is retrieved.
    • If you want to print a replacement barcode label, select the Print labels checkbox.
  5. When you are done, click Save Copy.

If you have kits with multiple components, you can describe each component and enter the quantity that each kit has.
Then, you must create a copy record for each kit. If you create the copies first, the quantity of each new component you add is 0 (zero).

  • To define the kit, its components and their quantities, click Components on the Supplement Details sub-tab.
  • To add copies of the kits, click Add Copies on either the Supplement Details or the Copies sub-tab.
  • To adjust the quantities of existing components, click Components on the Supplement Details sub-tab, and then click the edit icon Edit iconon the Components page.

    Note: When you check the kit in or out, or take inventory, you can also verify or adjust the component quantities.

When a district textbook manager changes the association of a copy from one school to another:

  • If the barcode number is already in use at the destination school, an alert message may appear to prompt you to enter another barcode number.
  • If there are overdue fines, then patron records from the old school continue to reflect them.
  • If there are lost-copy fines, Destiny deletes them from the old school.
  • If a copy is currently overdue when it is moved, no fine is generated.
  • If the copy status is Lost or Checked Out, an alert message with a warning may appear. If you proceed with the move, the copy status becomes Available at the destination school.

Region format includes currency, date (dd/mm/yyyy) and time. Examples include United States Dollar (USD) and English (United Kingdom).

  1. Log in as a Destiny Administrator.
  2. Select Setup > Sites.
  3. Find your district, and then click . The Update District Sites page appears.
  4. Use the Region Format drop-down to select the applicable format.

The currency symbol of the selected region appears.