Export MARC records

You may need to make copies of some or all of the title records in your collection. Perhaps you want to share records with other libraries or schools, or you have to divide your collection because of a change in the school district. Maybe you need to send your data to Follett School Solutions, Inc. or another vendor for enhancement.
Export Titles in the Catalog allows you to do this.

To export your records:

  1. If you are a district library materials manager, choose to export from the district collection or from a particular site.
    If you choose the district, you cannot select by barcode or by copy category, or choose to delete the records after export.
    If you choose a single site, you cannot select from List.
  2. Select the method for identifying the records:
    • All includes all the titles in your collection.
    • by barcode: Either browse to, or create a list:
      • Click Browse to locate and select your file.
      • Place the cursor in the Create a barcode list box and scan the barcodes, or type them in and click Add. To remove a barcode number from the list, select it and click Remove.
    • by copy category: If you have multiple Copy Categories, select the one with the records you are exporting.
    • from List: If you have multiple Resource Lists, select the List containing the records you are exporting.
      To view the contents of the selected List, click View List.
  3. Choose to export all records, brief only, or full only. Brief records are those that do not contain tags between 305 and 899.
  4. Decide if you want to include the copy information with the exported title information.

    If you are exporting All or from a List, all of the titles' copies are included.

    If you are exporting by barcode, only the copies scanned are included.

    If you are exporting by category, only the copies assigned to the category are included.

    If you are a district materials manager and chose an individual site, only the copies belonging to that site are exported with the title records.
  5. Decide if you want the title and copy records deleted after export. Use this option with caution. If you select this check box, the exported titles and copies are deleted from your collection at the end of the process.

    Notes
    Destiny® does not actually delete a title record that is shared with other sites in your district. It is, however, removed from your collection.
    Any copy that is currently Checked Out is not deleted.

  6. Select the character set to be used for the export file. For most records, ALA suffices. If your records contain characters or diacritics not supported in ALA, select UTF-8.
  7. Once you have made your selections, click Export.

Destiny creates a job summary listing the titles and copies deleted. It also includes a link to download the export file.

Notes
If you include copy information:
The Short Site Name of the owning site is entered in subfield 852_a.
The export file includes all the copy fields except Notes. These fields are actually text files that have no corresponding subfield in the 852 tag.